How do I submit my passport to VFS Canada?

How do I submit my passport to VFS Canada
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The process of applying for a Canadian visa can be confusing, and one of the most common questions we get is “how do I submit my passport to VFS Canada?”.

This is because many times people mistake the role of VFS in visa application and processing.

VFS Global is a commercial company authorized by the Government of Canada to provide services related to visa applications on behalf of the Government of Canada. 

One of the services they provide is facilitating the submission and processing of passports for those applying for a Canadian visa. 

This means that when you apply for a visa, you will need to submit your application and passport to VFS.

And this is where many applicants get confused because you do not submit your passport and other required documents directly to VFS.

They have a network of visa application centers (VACs) around the world where you can submit your application and supporting documents. 

And in this guide, we will walk you through exactly how you can do that with ease.

If you need to submit your passport for a Canada visa application, you must do so through the network of visa application centers (VACs). 

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You cannot submit your passport directly to VFS.

You can submit your passport to VFS Canada by submitting it to the visa application centers (VACs) nearest to you in person, through the mail, or by using a courier service.

There is no particular visa application center (VAC) where you must submit your passport, you can submit it to any VAC. 

You can use the Visa Finder to find the VAC closest to you. 

Note that all VACs have the same application process and requirements. The only difference is their location. 

Therefore, it does not matter which VAC you choose to submit your passport to.

There are a few different ways that you can submit your passport to VFS Global, depending on your location and what suits you best. 

You can either submit it in person at a visa application center (VAC) close to you, submit it through mail or you can send it by courier. 

How to submit your passport to VFS Canada in person

If you need to submit your passport to VFS Canada in person, there are a few things you need to know. 

First, you need to make an appointment. You can do this by calling the VFS Canada call center or by visiting their website. 

Once you have an appointment, you need to go to the VFS Canada office on the date and time of your appointment. 

Bring your passport and a completed application form and all other required documents with you.

Check the list of materials you need to submit with your application and ensure they are all with you before you submit them. 

Depending on the nation where you will be applying and the type of visa, the list of requirements may vary.

If you do not submit all the required documents together with your passport, your application will be delayed.

See also: How long can you stay out of Canada if you are a Permanent Resident

The VFS Canada office will take your passport and application form and submit them to the Canadian embassy. 

You will need to pay a fee when you submit your passport. 

The fee is different for first-time applicants and returning applicants. 

Once your passport is submitted, you need to wait for it to be processed.

The processing time can take up to six weeks or more depending on the number of applications submitted.

How to submit your passport to VFS Canada by mail

To submit your passport to VFS Canada by mail, you will need to send your passport along with a completed application form and all required supporting documents to the address listed on the application form.

These include your completed passport, completed and signed application form, two passport photos, and any required supporting document required. 

Once you have all of the required documents, you will need to send them to the address provided by VFS Canada.

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Be sure to include a self-addressed, stamped envelope so that your passport can be returned to you once it has been processed.

It is important to note that you must send your passport application and supporting documents via registered mail.

This will ensure that your passport and documents are not lost in the mail. 

Once VFS Canada receives your passport and documents, they will begin processing your application.

Also, note that if you have any questions about how to submit your passport by mail, you can always contact the VFS Canada customer service team for assistance.

The Helpline is: 358942723453

Email: info.canhel@vfshelpline.com

You can also contact VFS by chat: Chat Now

For complaints, you can submit them here

They also have contacts for specific countries so you must check (from their website) the one for your country

Processing time for mailed-in applications is approximately 4-6 weeks, it can take more or even less, it all depends on the number of applications received.

How to submit your passport to VFS Canada using a courier service 

You can also submit your passport to VFS Canada without having to mail it in or drop it off in person. 

Simply schedule a courier pickup from your home or office, and your passport will be on its way.

To use a courier service to submit your passport to VFS Canada, please follow the below instructions:

  1. Put your passport in a secure envelope.
  2. Include a note with your name, address, phone number, and email address.
  3. Include a prepaid return courier envelope, if you would like your passport returned to you by courier.
  4. Take the envelope to a courier of your choice and send it to the VAC close to you.

See also: Does Canada allow triple citizenship

You will receive an email confirmation once your passport has been received.

Tracking your application after submission 

After you submit your passport and other documents to VFS Canada, you can track the status of your application online. 

To do this, you need your reference number, which is located on your submission receipt.

Once you have your reference number, you can go to the VFS Global website and enter it into the tracking tool. 

From there, you will be able to see the current status of your application and whether or not it is still being processed.

See also: Which countries allow dual citizenship with Canada

Tracking your application online is a convenient way to stay up-to-date on the status of your passport application. 

It is important to note, however, that this is only an estimate and the actual time it will take to process your application may vary.

If you have any questions about the status of your application, you can contact VFS Canada directly using the contact details provided above. 

See also: Why People are Leaving Canada

They will be able to provide you with more information and help you resolve any issues that you may be having.

FAQ

How long does VFS take to return passport Canada?

The standard processing time for a Canadian passport application is 6-8 weeks but it can take months depending on the number of applications received.

If there are too many applications to process, then it will take a longer time for your passport to return.

If you have applied for a passport through VFS Global, you can check the status of your application online.

You will need your application number, which can be found on your confirmation letter.

VFS Canada passport submission contact number

The VFS Canada passport submission contact number is 358942723453.

They also have for each country which you can get from their website

Email: info.canhel@vfshelpline.com

You can also contact VFS by chat: Chat Now

In conclusion 

The Visa Facilitation Services (VFS) Canada is responsible for processing visa applications for individuals who wish to travel to Canada for whatever purpose. 

VFS Canada has a team of experienced visa officers who assess and adjudicate visa applications in a fair, consistent, and transparent manner.

See also: Tracking Canada visa application in Nigeria

If you want to submit your passport to the VFS, you must submit it to the Visa Application Centre (VAC) close to you, you do not submit your passport directly to VFS.

You can submit through the mail, in person, or by using a courier service.

If you want to submit it in person, there is no particular visa application center (VAC) where you must submit your passport, you can submit it to any VAC. 

Before you submit your passport, make sure to check the list of items that you need to include with your application. 

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The list of items may vary depending on the type of visa and the country where you are applying from.

Once you have all of the required items, you can submit your passport to the VAC of your choice.

Once your passport has been submitted, VFS Global will process your application and forward your passport to the embassy or consulate for review.

You should expect to receive your passport back within 4-6 weeks or more.

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